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PRO100 Information System Project Management Assignment Sample

Individual/Group - Individual
Length - 1500 words (+/- 10%)

Learning Outcomes - The Subject Learning Outcomes demonstrated by successful completion of the task below include:

a) Describe and analyse PM knowledge areas and process groups
b) Differentiate between PM methodologies and discuss relevance for Information Systems (IS)

Instructions for assignment help ?online ?

1. Please read the PRO100_Real-World-Scenario-Project case study provided.
2. Complete the following assessment tasks:

Task 1

Develop a business case for this project in a Microsoft Word document using no more than 400 words. The business case should include a cost and benefit analysis using the Net Present Value (NPV) model over the next 10 years. Use 3% as the discounting factor. Apart from financial criteria, are there any other non-financial criteria to consider?

Please note that you are required to make reasonable assumptions about this project to develop a business case for it; for example, the initial investment of this project, the operating cost of the system, the cost the organisation would be able to save, etc.

Task 2

You are now appointed as the project manager for this project and your first task is to develop a project charter. The project charter (in a Microsoft Word document) must contain, as a minimum, the following:

• Title page
• Project purpose and justification
• Project objectives and product characteristics
• High-level requirements
• Project assumptions, constraints, high-level descriptions and boundaries
• Project success criteria
• High-level risks
• Summary schedule and key milestones
• Summary budget
• Stakeholder list and the type of each stakeholder
• Project approval requirements and approval authority
• Project manager assigned to project
• Signatory block

You are also required to identify key stakeholders in this project and compile a stakeholder register (in a Microsoft Excel document). The register must contain the following columns:

• ID
• Name
• Organisation
• Contact details
• Internal/External
• Unaware/Resistor/Neutral/Supportive/Leading
• Role in the project
• Interest level (1-5)
• Impact level (1-5)

Please note that some of the information has not been explicitly outlined in the hypothetical project case study. You will need to make reasonable assumptions about such information.

Task 3

Develop a Work Breakdown Structure (WBS) and the associated WBS dictionary. The WBS must have at least three layers. The WBS dictionary needs to contain the following information for each of the node in the WBS.

• WBS element ID
• WBS element name
• Work description

The Microsoft Word document should contain a graphical representation of WBS and the WBS dictionary entries for each element in the WBS.

Solution

Task 1

Business case

The project reflects on a business case owned by a family with practical and robust knowledge of management and beauty. The case study is " I AM Styled" and the founder of this business is Allyson who has developed experience in the makeup and hair industry and is rich with professional expertise in this field.

Financial Criteria

Cost-benefit analysis

The name of the project is a digital software implementation and this project is looking forward to delivering the scope to understand the project and represent a strategy of developing and growing the market digitally as a digital solution implemented for bookkeeping, accounting, and website. The budget sanctioned for this project is $80,000 for three months with the date of approval beginning on 1 June 2022 (I AM Styled | Business.gov.au, 2021).The strategy implemented in this project is to understand the digitalization process and manage the complete accounts which is an essential problem for the company and is looking forward to an effective solution that can also be managed later on its own. The factors which are impacting the overall analysis of cost and benefit is a discount factor which is 3% and the digital solution for bookkeeping accounting and website management is to be implemented for 10 years. There are some factors that are projecting the yearly net cash flow which is about $10,000 to $20,000. The project is based upon the requirement and the clients which are brought up by I am styled and initially attracts a variety of customers due to their situation and it can be reflected on the financial achievements besides keeping a security plan activated according to their good revenue services and University that focuses on multiple careers and has a cost for multiple activities required for Hardware and software. The cost which is being calculated in the cost-benefit analysis is about $86,614.67 which is comparatively very less than the benefits which are made $1,32,985.89 for the investment cost of about $80,000 by the complete project of digitalization. This project is completely feasible in terms of financial criteria as investment and cost-to-benefit analysis define positive NVP and make the project more feasible in terms of finances (Nurmi & Ahtiainen, 2018).

The non-financial criteria are also undertaken by understanding the implementation capability and available skills as per the requirement. All these activities and numbers define that non-financial are also feasible accepted and specified as per the demands met by the customers to sponsor us and specifications.


Figure 1: Screenshot of Cost-Benefit Analysis
(Source: Author) 

Task 2

Project charter

Title page

Digital Software implementation is describing the complete system of managing the digital solutions for accounting, bookkeeping, and website (About Us | I Am Styled, 2020).

Project purpose and justification

The main theme of the project is to develop and implement software digitally that is focused on managing and providing solutions for accounting, and bookkeeping, and also identifying the task to manage the web as per the requirement of the company (Stanitsas et al., 2021). The current system has some clashes based on the manual interference and inconvenience to manage all the activities at once which can be avoided by implementing the new Digital solution.

Project objectives and product characteristics

Objectives and scope which are required to be managed by the project are developed according to a specific and digitalized implementation for the solution that is easily accessible to the company users by managing at a competition the required task of bookkeeping and understanding the website requirements for multiple implementations. The product characteristics are described as follows:

? Helps in managing the business finances and personal finances separately
? Provide an internal control with effective policies and procedures to reduce the risk
? A variety of accounting methods are available to use as per the convenience
? Track of each and every expense accounting software

High-level requirements

Digital software implementation requires a specific function and non-functional category to be implemented as per the behaviour of the system and accounting services required by the organization.

Functional requirements

? The system should be able to perform multiple sets of duties and responsibilities
? Require a specific set of reporting rules as per the business strategy
? Authentication of accounting techniques
? The cancellation process should be scheduled as per the digital implementation of software

Non-functional requirements

? Regulatory and legal activities as per laws
? Reliability of the software
? Usability of the software with effective implementation
? Performance, maintenance, and stability of the product and service

Project Assumptions, Constraints, High-Level Description, and Boundaries

The project has multiple constraints based on its implementation, scope, time foundation, and cost. There are various constraints assumed according to the budget as per timeline and obligations that are responsible as per the software implementation and employ accessibility to the use of software and for the increase the diligent approach to determine transactions and maintain the banking statements (Guo & Zhang, 2022).

Project Constraints

Project constraints are implemented according to the scope and the cost of the project with the specific timeline.

High-level Description

The description is completely based upon the requirements which are specified on a high level by the project sponsor and the manager.

Boundaries

The boundaries of the project are restricted to the project scope and the timeline as per the software requirement and the management of different techniques for implementing digital software.

Project Success Criteria

The success criteria of the project depend upon the acceptance of stakeholders and implementation of software by customers and end-users who are satisfied with the user based on the benefits.

High-Level Risks

The risk associated with aspects and outcomes is based on positive and negative parts of risk management for the project. That is are as follows:

? Risk for improper implementation of digitalization
? Inaccurate time and cost estimates
? Delay with the projection
? Inactive working of team members
? Misunderstanding of software design
? Failures in supporting the project as an executive

Summary Schedule and Key Milestone

The project overall is scheduled according to the implementation of software on June 1st, 2022, where the system is implemented with the design software for managing accounting, bookkeeping, and website for I am styled and has a specific time to be implemented about 3 months for effective learning and implementation of software.

The key milestones can be described as effective system analysis, effective design system, integration between the services such as accounting and bookkeeping, and managing the website with effective targeted sales and services (San Cristóbal et al., 2018).

Summary Budget

The budget of a project is to be summarised based on a complex task and has a specific amount to be invested which is $80,000.

List of Stakeholders with Each and Every Type Specified

Figure 2 List of Stakeholders
(Source: Author)

Project Approval Requirements and Approval Authority

The project is fulfilled and approved by certain objectives and scope define to achieve the implementation of digital software for bookkeeping, accounting, and website services which are scheduled and planned as to the priorities of the investor and stakeholders that can be effectively responsible as the approval authority of the project.

The Project Manager Assigned To The Project

The project manager which is assigned to directly implement the project is a finance manager which has complete control over information, communication, And Technology with an experience of previous history working with some other organizations managing similar activities.

Signatory Block

Task 3

WBS graphical representation and dictionary
The work breakdown structure has a specific purpose which defines to work description with respective element name and provides complete information about the concerning project with effective implementations of the task which is to be managed.


Figure 3 WBS Graphical representation
(Source: Author)
 

The Work Breakdown Dictionary is as Follows:

Conclusion

This report concludes and defines the idea of strong leadership, planning, adequate positive work culture, essential and effective stakeholder meetings, discussions, and communication within the team and the stakeholders to improve the implementation and facilitate a smooth planning technique for the overall understanding and implementation of digital software which is feasible for financial and non-financial criteria. The project is also profitable which further helps in reducing the operation cost according to which feasibility. 

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