Sample BSBPMG530 Manage Project Scope Assignment

BSBPMG530 Manage Project Scope Assignment Sample

Assessment information -

Information about how you should complete this assessment can be found in Appendix. A of the Business Works Student User Guide. Refer to the appendix for information on:

• where this task should be completed
• the maximum time allowed for completing this assessment task
• whether or not this task is open-book.

Note: You must complete and submit an assessment cover sheet with your work. A template is provided in Appendix C of the Student User Guide. However, if your RTO has provided you with an assessment cover sheet, please ensure that you use that.

Questions

Provide answers to all of the questions below for assignment help -

1. Identify and describe two documents that can be used to initiate projects.

2. Identify and describe two key components of a project scope management plan.

3. Describe two factors that can impact on a project scope.

4. Explain the purpose of a change control plan within a project scope management plan, and summarise the key processes that should be followed in order to control changes within a project.

5. Explain two methods that can be used to measure project outcomes and progress and provide example to illustrate each.

6. Describe two methods for segmenting and documenting a work break down structure (WBS).

7. Identify and describe two problem areas likely to be encountered in scope management.

8. Explain the concept of the project life cycle and the importance of scope management within this cycle.

9. Identify three project management tools and explain their use in project scope management.

10. Outline the key role and at least four responsibilities of a project manager when planning a project.

Solution

Questions

Provide answers to all of the questions below:

1. Identify and describe two documents that can be used to initiate projects.

Project Scope Statement

A statement of the project scope is a document that details the essential deliverables of a project, such as its primary benchmarks, high-level requirements, assumptions, and restrictions. This document type is also called a project scope statement (or simply a statement of scope). In addition to this, it elucidates which outputs are permitted within the constraints of the project's content as well as which results are not authorised within those confines. Moreover, it clarifies which outcomes are allowed within the bounds of the project's scope. In addition to this, it delineates the limits of the project's scope. (J., 2021)

Project Background

Find out how the project started and what steps were taken to get it off the ground. Phase 1 will finish updating the relevant Business Systems, and then Phase 2 will roll out DRM and real-time ad insertion. The PID field must contain the name of the individual responsible for getting the project off the ground. It's a clever strategy for making one project stand out from the rest of the pack by enlisting the help of the team's most dedicated workers. Someone in a position of authority within the company has specifically demanded that this be carried out in this fashion. Your project will be practical if you can get all the necessary resources to carry it out.

2. Identify and describe two critical components of a project scope management plan.

Duties and Obligations

Task leading may be delegated to a manager, technical specialist, junior technician, or any other member of the project team. Depending on the project, a design engineer might be in charge of the design, a draft, an arson might be in charge of order aughts, and so on. While it's essential essentialness responsibilities and contributions to a project be laid out in detail at the outset, it's also possible for these to evolve as the work progresses. This is particularly important if the project's scope changes during its execution. (M., 2020)

Deliverables

The vast majority of projects have as their ultimate goal the completion of some kind of tangible artefact, be it a structure, piece of software, report, etc. Some cases, however, will have intangible effects, such as a new product feature or a modified production process. This is an example of a consequence that cannot be touched. Tall deliverables must be a scope management plan, as they are a representation of the goods and services that have been contracted for by the project. No one will be left wondering about the project's outcome if this method is used.

3. Describe two factors that can impact project scope.

Legal constraints

When we refer to a restriction as being a constraint," we mean that it is mandated by the law and that we are compelled to comply with it. These regulations have been written down in directions, and in-lawsone must comply with them. The vast majority of the time, these will be things that the viewer considers to be early harmful, dishonest, or just plain unpleasant. (OTL, 2021)

The uncertainty of the availability of resources

A strategy in which the beginning and end dates of an end are adjusted to the available resources. If all available resources are calibrated to the same level, managers can use the resources at their disposal. To accomplish Motive, it will be required to address potential sources of contention, such as the overallocation of resources, delays, cost overruns, and the requirement to either increase or decrease the number of employees. It is possible to carry this out concerning single or numerous projects simultaneously.

4. Explain the purpose of a change control plan within a project scope management plan, and summarise the fundamental processes that should be followed to control changes within a project.

Precise details on the desired edits to the document. The method employed is known as "Modification Management." Please forward the Change Request to us, and we will review it. I appreciate your help in advance with this issue. Following the previous step, during which the Change Request was documented, the file was forwarded to the project team for review. Investigate your options moving forward, and then write up a report outlining how you intend to handle the situation. Take care of everything that needs to be taken per the terms of the agreement, and you may call it quits.

5. Explain two methods that can be used to measure project outcomes and progress and provide examples to illustrate each.

The Efforts to Completion

This software's Units Completed function is particularly useful for monitoring repeatable tasks that may be measured in discrete units. Assuming that the time, resources, and effort needed to do the work will remain constant from iteration to iteration, keeping track of the teams that have been completed is helpful in this case. As a simple example of this, think about changing to standard light bulbs. Each light fixture takes about the same amount of time to install. If we were installing 100 of the same things, keeping track of how many were installed would be a breeze. You are not obligated to use your personal experiences to form opinions about the worth of things in this setting. (PH, 2022)

Lesser Victories

For budget reports that require partially completed subtasks, it is common to practise using an impractical milestones approach. The term "steps technique" is often used interchangeably with this approach. The construction of a concrete retaining wall is a great example of an excellent hod in action. To achieve the desired results, the process needs to be carried out in stages. The footings are laid, the inner wall panels are built, horizontal and vertical rebar are set up in the formwork, and so on.

6. Describe two methods for segmenting and documenting a work breakdown structure (WBS).

Deliverable-Based

In the context of a project, we refer to anything that will be provided to the client as a "deliverable" (either internal or external). A deliverable could be anything from a simple report to an advanced software programme or even an upgrade to an existing server. (Microsoft, 2021)

Phase-Based

Each Level 1 Element's related work must be broken down into its constituent elements to create a Work Breakdown Structure (WBS). It has been determined to compile a WBS Dictionary, which will serve as a comprehensive reference guide to the tasks performed by each Element. To put it simply, a good WBS facilitates management.

7. Identify and describe two problem areas likely to be encountered in scope management.

To Leave Out Some of the Labour

The processes of Project Scope Management ensure that all necessary tasks are included in the project. It's a common failing of some project managers to draft plans for their projects with minimal involvement from those who will be affected by them. So, what did you get? The project manager may lose track of crucial milestones. Their project plan does not include ALL of the necessary tasks. What do you think occurs when you discover overdue tasks and deliverables in the middle of a project? There will likely be adverse effects on your schedule and finances due to these actions. (J., 2020)

Plating with Gold

It's important to remember that "just the necessary labour" is part of "Project Scope Management." Gold plating is a familiar sin project managers commit, in which unnecessary features are added to a project. The question is why this keeps occurring. Some people may go above and beyond what is expected in the hopes of earning praise. These people tend to be perfectionists.

8. Explain the concept of the project life cycle and the importance of scope management within this cycle.

A project goes through what is known as its life cycle, which begins when the idea for the project is initially conceived and continues to the point where the project is finished. The number of processes and the order in which they take place is determined by choices made by management as well as by other factors, including as requirements of the organisations that are participating, the characteristics of the project, and the sector of the economy in which it will be implemented.

It is possible to assessorial a project will be successful by managing each stage of its progression with great care. Through the application of cycle management, projects are an event squandering resources by doing preliminary evaluations of their available resources to determine whether or not those resources are realistic, beneficial, and sustainable.

9. Identify three project management tools and explain their use in project scope management.

Compliance with the Gantt chart's time constraints and precision

It's safe to assume that everybody who has ever worked with a project management team has seen a Gantt chart. in with, task dependencies were not a part of the original concept behind the Gantt chart when it was created in 1917. Keeping track of how long things take and how they do another is now standard procedure.
Since they were first introduced, Gantt charts have seen rapid popularity. They let managers see more clearly all the steps, actions, and landmarks that need to be completed for a project to be considered a success.

The PERT Chart

The United States Department of Défense’s US Navy Special Projects Office created the Program Evaluation and Review Technique (PERT) in 1958 as a programme management approach tailored to the Polaris mobile submarine-launched ballistic missile project. Program Evaluation and Review Technique is an acronym for this process. The Project Evaluation and Review Technique, or PERT, is a technique for examining the steps needed to complete a project. Among these tasks is estimating how long it will take to finish each job and the entire project. (Slack, 2020)

Researching Products and Analysing Data (PBS)

A Product Breakdown Structure (PBS) is a project management tool consisting of a hierarchical breakdown of the subcomponents that comprise a project's final product, organised in a whole-part relationship. With the help of a PBS, it is much easier to define the scope of the project a project is supposed to accomplish. One of the recommended tasks in the PRINCE2 approach to project management is creating a Product Procreating.

10. Outline the critical role and at least four responsibilities of a project manager when planning a project.

The art of organising efforts and assets

Many initiatives fail because of insufficient planning, which is why fulfilling deadlines are essential. Excellent project managers begin by outlining the project's goals and identifying the resources that will be needed. The best project managers can accurately assess the skills of their team(s) and set reasonable timelines for their projects.

Methods for Forming and Maintaining an Effective Project Team

Excel spreadsheets, lengthy to-do lists, and whiteboards are all unnecessary distractions for teams led by competent project managers. The focus is instead on the team. They create uncomplicated strategies that inspire their groups to perform at peak levels. They streamline processes and lead their teams directly toward success.

Manage your time effectively

Clients typically evaluate the performance of a project based on how well it was completed in terms of meeting their deadline. As a result, there can be no room for negotiation on the importance of achieving deadlines. The best project managers can reliably set and convey to their team reasonable timelines for completing tasks.
(Brown, 2022)

Estimating costs and creating a spending plan

Expert project managers know to keep costs down without sacrificing quality. A project is doomed to failure even if it succeeds in every other respect, such as meeting client expectations and being delivered on time, but costs far more than was initially planned. Effective project managers keep an eye on the finances regularly and prepare ahead to prevent cost overruns.

References