Sample PRJ5004 Procurement Quality and Risk Management Assignment

PRJ5004 Procurement, Quality and Risk Management Assignment Sample

Assignment Brief:

Assessment 3: QRP management plan
Due date: Week 10
Group/individual: Individual
Word count/Time provided: 2000 words
Weighting: 25%
Unit Learning Outcomes: ULO1, ULO2, ULO3, ULO4, ULO5

Assessment 3 Detail for assignment help

This assessment requires students to analyze a real-life project (either ongoing or completed) to develop and writer QRP (Quality, Risk and Procurement) management plan. Student can select project in their field of interest, but project must be aligned with the discipline of project management. Following resources may assist student in selecting a real-life project:

• The Australian Government's Department Infrastructure and Transport. National Infrastructure Construction Schedule (NICS): https://www.nics.gov.au/Project

• Transport for UNSW: https://www.transport.nsw.gov.au/projects

• City of Sydney, Changing urban precincts:
http://www.cityofsydney.nsw.gov.au/vision/changing-urban-precincts

Assessments 3 Marking Criteria and Rubric

The assessment will be marked out of 100 and will be weighted 25% of the total unit mark. The
marking criteria and rubric are shown on the following page.

Solution

Introduction

This report aims to provide a proper evaluation of the provided case study and attempts to develop a proper QRP management plan based on the information provided in the case study. The case study describes a pipeline development project taken up by Transport for New South Wales, a governmental organization operating under the government of New South Wales, Australia. The pipeline will hopefully be a beneficial substitute for road transportation. The report will provide a proper evaluation of the project management approaches taken up by the project development team along with the potential of the project scope, the challenges, and risks that are associated with the project management process and also map out a QRP management plan which will help in properly managing various aspects of the project such as quality management, risk management, and procurement management. A brief analysis of the case study and a general discussion regarding QRP management is also a part of this report.

Case Project identification and analysis

Case Study Analysis

Transport for New South Wales is a governmental organization known for undertaking and delivering on the construction of major scale transport frameworks that hugely benefit the urban and rural areas of New South Wales. The case study reflects the operations and initiatives that the government organization is undertaking to recognize a proper course for developing a sophisticated fuel corridor. The fuel pipeline corridor, after completion, will connect the port of Newcastle and the Central Western region of New South Wales, which is also known as the Orana region (Transport for NSW 2018). The geographical importance of this region is high because of its role as a connector of North-South and East-West transportation systems through train tracks and roads. The organization makes sure that sustenance and security are the major factors that impact the operation properly and is utilising turtle investigation to find out the proper way of executing this project (Transport for NSW 2018). Currently, the idea of using bicycle roads is being evaluated, which will help the company reduce the impact of this humongous construction project on the daily lives of normal commuters. Currently, the transportation process of fuel in this region is solely reliant on transporting via vehicles. However, the increasing demand for fuel in various economic sectors in New South Wales has outlined the necessity of constructing alternative supply mechanisms as transportation by vehicles is not a cost-effective or safe supply mechanism (Transport for NSW 2018).

Discussion on QRP and its potential impact

The purpose of QRP management is to make sure that the delivery of the project is smooth and the process through which project goals are realized Is efficient and effective. QRP management stands for Quality, Risk, and Procurement Management (Khanal 2020). So it can be said that QRP management deals with managing the procurement initiatives, designing methods to avoid or mitigate risks that are associated with the said project, and ensuring that the quality of the project deliverables matches the expectations of the clients. A successful QRP management approach can enable a project to efficiently execute the operations that are needed to achieve the outcome of the project in a timely and cost-effective way.

Quality Management

Quality Management is defined as the processes and initiatives that are taken by project team executives to properly monitor the operations and procedures that are in need of proper execution to achieve success and increase the standard of the project. It is an approach that aims to satisfy the needs of stakeholders (Franco et al. 2020). Quality Management is done differently by different project teams, but the end goal is the same. The end goal is to attain an outcome that is satisfactory and serves the interests of all stakeholders that are connected with the project. The main purpose of quality management is to achieve satisfactory long-term objectives by supervising the execution of short-term objectives

Risk Management

Risk management, on the other hand, is defined as the processes that can help organizations recognize, analyse, avoid, and mitigate the risks that are associated with certain project development operations. It was created as a tool for financial companies (Shad et al. 2019). Risk management is a crucial part of every project that enables project teams to ensure they are not unprepared for tackling certain obstructions that can come up while undertaking certain initiatives. Risk management processes are executed by initiating thorough research and cognitively analyzing all elements of a certain operation. Risk management helps in Identifying probable risks, avoiding obstruction in the project development process, increases the chance of success of the execution process, and helps project teams to stay on top of the project development process.

Procurement Management

Procurement management is defined as the activities that monitor the acquisition of raw material, required products, and services and allows organizations to maximize efficiency. Procurement management is done by collaborating with and negotiating with supply partners in order to make sure that the procurement of required materials and services is smooth and cost-effective. Procurement regulations can increase the efficiency of procurement management (Rotech, Keitany, & Sang 2021).

QRP management plan

Comparison with regard to QRP management plan

As stated above, the QRP management plan is a holistic approach that combines three important factors, Quality, Risks, and Procurement, which have a major impact on project development and execution and makes sure that the procedures and activities taken up by the project development team run as smoothly as possible. The governmental organization, Transport for New South Wales has properly integrated QRP management in its core operations. The company has properly established the objectives of the project, which is to minimize the cost and security risks of fuel transportation through New South Wales. The pipeline corridor will be extended through the hunter valley, one of the places in New South Wales that contains a huge amount of mining initiatives that serve as a significant source of income for the communities in New South Wales (Transport for NSW 2018). This fuel Corridor will be able to provide value to the community of New South Wales by connecting Important regions of New South Wales with the fuel import terminals that exist in the port of Newcastle. There are major benefits of undertaking this project as it will facilitate fuel transportation without being dependent on road transport. The project will also save costs in the future and safeguard the communities of the New South Wales region. This will benefit major industries such as the agriculture and mining sectors of New South Wales. By defining the objectives of the project clearly, the governmental organization has complied with the core propositions of a proper QRP management scheme. The elements of the project execution and the similarities these elements share with the three contributing aspects of a QRP management scheme will be noted in this section. The establishment of proper quality management approaches helps a project team to focus on the interests of the stakeholders, align the project team’s objectives with the general purpose of the project, increase the quality of project outcomes and deliverables, locate flaws in the operating system through thorough monitoring and help the project to match the expectations of the stakeholders. Quality management procedures are taken up by Transport for New South Wales, which has helped the governmental organization to choose the region through which the pipeline corridor will be constructed along with increasing the convenience of commuters' and dwellers' daily lives.

Quality management is generally done by effectively monitoring and assessing the progress of the project operations. The company has to make sure that experienced, unbiased reviewers thoroughly monitor the construction process of the pipeline. This will help ensure that the pipeline can withstand the wear and tear of daily usage. The pipeline, after construction, will be the primary alternative through which fuel will be transported from Newcastle to the Orana region of New South Wales. The pipeline must be able to execute its purpose perfectly as the majority of the mining and agriculture industry will be dependent upon the efficiency of the pipeline. Quality management is responsible for significant changes (Vassilev & Velinov 2017). The organization has also utilized similar approaches to the standardized quality management system to ensure that the path of the pipeline touches all of the important mining and agriculture companies who are in dire need of the fuel which will be transported through the pipeline. By utilising proper quality management techniques, the organization can increase the quality of the project.

Risk management is an important process that increases a project team's ability to thoroughly assess, monitor, and combat any obstruction that rears its head during the project execution. The organization has taken up a thorough analysis of the factors that may influence the project and has come up with defined risks that may obstruct the project execution process. The main risks identified in the case study are the risk of harming the environment and inconveniencing the commuters' and dwellers' lives. Through the utilization of efficient risk management techniques, the organization must find out ways to combat these risks. The company is evaluating the idea of implementing bicycle lanes to decrease the impact of the project on commuters. In this case, transport for New South Wales has taken up a thorough investigation to ensure that the pipeline construction is done smoothly and securely. The company has identified that the construction project can obstruct the daily lives of communities dwellers and the local environment of NSW and has engaged in creating solutions.

Procurement management is the last integral part of QRP management planning. It involves establishing an efficient supply network through collaboration with supplier companies which facilitate the requirement of relevant services and materials. The organization, by being a governmental organisation, can be dependent on other governmental organizations to make sure that the procurement process is smooth. The organization must also engage in negotiation with local supplier companies and establish agreements with them if needed. The procurement management processes will help the company save time and money while constructing the pipeline corridor from New Castle to Orana. Procurement management helps organisations enforce strategic planning, maximise cost efficiency, and increase the reliability of the supply network. Transport for New South Wales has partnered with reputed supply companies to make sure that the project is executed properly. The governmental organization has implemented proper procurement management techniques and approaches to avail proper access to the construction materials, machinery, and services needed for the pipeline's construction.

Application of CMMI Model

The CMMI model is also known as the Capability Maturity Model Integration (Keshta 2019). is responsible for providing a structure for the incorporation of procedure enhancement in various process areas. The CMMI model effectively provides organisations with stability in operations, cost-efficiency, enhancement of company procedures, and satisfying the requirements asked of them. The main purpose of CMMI is to enhance organisational operation (Khraiwesh 2020). The organisation has taken up the CMMI model to attain these benefits and to mitigate the risks related to the project development. The organisation has utilized the CMMI appraisal process to ensure that it knows of certain information and factors that can help the construction of the pipeline corridor. The appraisal procedure takes a look at the major elements of the company's operation. Developing a service or goods, acquiring relevant facilities and goods, along initiation of relevant facility management are these elements. The company has utilized these elements to plan out the management process of the pipeline construction project. The organisation can make use of certain elements that are important to the CMMI model, such as enhancing productivity and improving procedures that are core to the project development process. The CMMI model enforces the use of five maturity levels (Hamzah et al. 2018). The utilisation of these maturity levels and the capability levels established by the CMMI will benefit the company heavily to achieve the benefits that are discussed before.

Conclusion

The organisation has taken up a major construction process to develop a fuel pipeline corridor that connects Orana with Newcastle port. The report tries to evaluate the management processes adopted by the organisation in this regard. The company can ensure that the project development process is fluent and efficient regarding cost and time by utilising QRP management methods. The company must manage the quality of the project as the pipeline will be a crucial delivery network of fuels through the entire Hunter Valley. The impact of adopting QRP management methods is described. A proper QRP plan by utilising the elements of the CMMI framework is also discussed.

References

Franco, S, Caroli, MG, Cappa, F & Del Chiappa, G 2020, ‘Are you good enough? CSR, quality management and corporate financial performance in the hospitality industry’, International Journal of Hospitality Management, vol. 88, p. 102395, doi: https://doi.org/10.1016/j.ijhm.2019.102395

Hamzah, MHI, Baharom, F, Mohd, H & Omar, MH 2018, ‘A construction of service-oriented architecture adoption maturity levels using adoption of innovation concept and CMMI’, Journal of Telecommunication, Electronic and Computer Engineering, vol. 10, no. 2-4, pp. 23-27, viewed 14 December 2021, <http://repo.uum.edu.my/25515/1/JTEC%2010%202-4%202018%2023%2027.pdf>.

Keshta, I 2019, ‘A model for defining project lifecycle phases: Implementation of CMMI level 2 specific practice’, Journal of King Saud University-Computer and Information Sciences, doi: https://doi.org/10.1016/j.jksuci.2019.10.013

Khanal, R 2020, ‘An Investigation of the Effectiveness of Flipped classroom teaching in project management course: A case study of Australian Higher Education’, PUPIL: International Journal of Teaching, Education and Learning, vol. 4, no. 2, pp. 348-368, viewed 14 December 2021, <https://pdfs.semanticscholar.org/59f4/5d89acd20dcfc7d075cdd41d36ee619a7afa.pdf>.

Khraiwesh, M 2020, ‘Measures of Organizational Training in the Capability Maturity Model Integration (CMMI®)’, International Journal of Advanced Computer Science and Applications, vol. 11, no. 2, pp. 584-592, viewed 14 December 2021, <https://pdfs.semanticscholar.org/3791/b2cdb3b0e90ab7960aa268d4512b32bfd4b3.pdf>.

Rotich, JC, Keitany, P & Sang, HW 2021, ‘Code of conduct and procurement management in selected public secondary schools: evidence in Kenya’, viewed 14 December 2021, <http://ir-library.kabianga.ac.ke/bitstream/handle/123456789/237/Joyce%20Cheruto%20Rotich.pdf?sequence=1&isAllowed=y>.

Shad, MK, Lai, FW, Fatt, CL, Klemeš, JJ & Bokhari, A 2019, ‘Integrating sustainability reporting into enterprise risk management and its relationship with business performance: A conceptual framework’, Journal of Cleaner Production, vol. 208, pp. 415-425, viewed 14 December 2021, <https://www.academia.edu/download/58763885/JOCP_2018_ISI__Q1_IF_5.65_Paper_Online.pdf>.

Transport for NSW (2018), Hunter Orana fuel pipeline, viewed 14 December 2021, <https://www.transport.nsw.gov.au/projects/current-projects/hunter-orana-fuel-pipeline>.

Vassilev, V & Velinov, E 2017, ‘Monitoring and evaluation of quality in rail transport services: An element of quality management’, Serbian Journal of Engineering Management, vol. 2, no. 1, pp. 1-7, viewed 14 December 2021, https://scindeks-clanci.ceon.rs/data/pdf/2466-4693/2017/2466-46931701001V.pdf