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MAN6925 Project Management Report Sample

Assessment 1 and 2 Case Scenarios

There is a choice of the following case studies to choose from for your project.

You can select one of the following case studies

Case One Information Systems

The assignment one project is to implement a project management system. The system will comprise scope definition and feasibility module, stakeholder management module, communication module, procurement module and costing modules. The system is a acquired from a third party. Staff will need to be educated about each module.

The system will be established with data imported via comma delimited files or XML. Data will need to be prepared/parsed for import.

It is necessary to purchase a server to run the system and 20 client PCs. The PCs need to be configured with Windows 10 and added to an existing network. The server needs to be setup and tested.

The project requires as a minimum the high-level work activities as follows:

• Requirements gathering
• Server installation
• Installation of server software
• Client PC setup with windows 10
• Client project software installed on each PC
• Test of each pc
• Parse and import data
• User acceptance testing of the application
• Training
• Go live support
• Project review

The above elements need to be expanded to create a project plan 


1. Introduction

It is important to carry out effective planning for a project to make sure that the project is successful. A number of methodologies are available to apply in a project in order to plan and manage the projects correctly. For Assignment Help Project Management Body of Knowledge, PMBoK is the methodology that includes five phases to manage the projects. It includes initiation, planning, execution, control, and closure phases.
Project Management Plan, PMP is one of the deliverables of the planning phase. It includes the detailed plans for the project to manage the project as a whole and the specific areas within the project. PMBoK defines and recognizes ten such knowledge areas and the PMP includes the guidelines on all of these areas for effective project handling (Heerkens, 2015).

The PMP is prepared for PM Nurseries, PMN project.

2. Objectives

The following are the objectives of the project:

• To gain competitive edge in the market by improving the market shares by at least 20%
• To increase the customer base of PMN by a minimum of 25%
• To complete the project with 100% adherence to the regulatory and compliance levels

3. Project Management Plan (PMP)

3.1. Overview

PMN is a large-scale garden centre company with operations in Australia and New Zealand. The business reputation of the organization has dropped in the past few months and the members of the board have decided to make significant improvements on the same. The business strategies and plans also include the improvements in the reputation as the primary focus for the organization. In this initiative, a number of garden centres of PMN have been earmarked for upgrading. The primary purpose for the project is to gain a competitive edge in the market and enhance the company shares (Snyder, 2015).

Grace is the Regional Manager at PMN and has been allotted the responsibility to develop a PMP for the renovation of one of the garden centres in the Joondalup area. The centre is present on the edge of one of the primary shopping districts and the visitors in the garden centre are mainly the shoppers. The board of PMN has also been successful in acquiring 600 m2 of land next to the garden centre. The plan is to develop this area as an external area for the purpose of displaying and selling garden tools, plants, trees, etc. The design for the external area will be similar to the one deployed by the competitor called Gunnings located in the same area (Brioso, 2015).

3.2. Scope Statement

3.2.1. In-Scope

The project will be classified in a total of five stages as per the PMBoK methodology. These stages and phases will be further classified into sub-activities and tasks.

For the initiation phase, the activities in the project scope will include a detailed analysis on the ongoing businesses and market reputation of PMN. The organization stakeholders will then meet and discuss the project idea with evaluation of pros and cons. The scope will also include feasibility analysis on the economic and environmental aspects along with the social and operational feasibility (Portny, 2017).

The planning phase of the project will include the planning on the various project areas as part of the scope.

The third will be the execution stage and the scope will have the preparation of the site, fencing, installation of CCTV cameras, design and development of the external areas, watering system, checkout stations, and washroom facilities. These areas will be developed as per the design finalized.

The scope for the control phase will be the quality checks and validations along with the implementation of the changes. The project team will also carry out the marketing and advertising activities (Fard et al., 2016).

The last will be the closure stage and it will include the documentation and reporting. The feedback will also be collected and it will be analysed to determine the changes for further improvements.

3.2.2. Out-of-Scope

The project scope will not include the renovation or changes in any other garden centres apart from the one located in the Joondalup area.
The members of the project team will also not interact directly with the customers and the visitors.

3.3. Stakeholder Management Plan

Stakeholders are the key entities in the project and there will be a number of internal and external stakeholders in this case. It will be important to adequately manage these stakeholders so that the project objectives are attained. The details of the project stakeholders are:

• PMN Board: The Board of Directors are the internal stakeholders and these are the entities with enhanced control on the project. All of the approvals and decisions will be made and confirmed by the Board. The Board will be interested in the planned progress of the project with compliance to all the standards and best practices so that the intended objectives are achieved.

• Members of the Staff: The brand reputation of PMN will improve with the execution and completion of the project. The project activities and its outcomes will directly impact the existing staff members of the organization (Jamali & Oveisi, 2016).

• Project Team: The project team will include the staff members of PMN along with some of the experts and consultants hired externally. These are the stakeholders that will carry out the execution of the project tasks and activities so that the project goals can be attained.

• Suppliers and Third-parties: The project is large-scale and it will require a number of tools, equipment, and material to carry out the planned activities. The suppliers and third-party vendors will provide the required material as per the contracts and terms.

• Competitors: The design of the external area is similar to one of the competitors of PMN called Gunnings. There are several other competitors of the organization and their activities, market reputation, and customer base can have significant influence on the project and the decisions made during the project.

• Regulatory Bodies: The stakeholders will keep a check on the compliance aspects of the project. They will ensure that the project execution is in accordance with the standards and best practices.

• Customers: The customer will be the shoppers and visitors to the garden centre. The preferences of the customers will have significant influence on the project.

The management of the stakeholders will be according to the interest, influence, and contribution levels of these stakeholders.

To manage the stakeholders, communication will be the key element. It will be important for the stakeholders to receive the updates on the project as per their interest in the project.

For example, customers and the regulatory bodies have low interest and therefore, the frequency of communication will be determined accordingly. The regulatory bodies will receive the project compliance reports on a monthly basis. Customers have high influence on the project and attempts will be made to increase their interest in the project through marketing and advertising as the mode of communication and interaction. Several mediums including social media will be used to carry out these communications (Nasir et al., 2015).

The internal stakeholders will receive regular updates on the project. There will be a number of communication channels used to interact with the internal stakeholders. These will include daily and weekly status reports, web conferences, instant messages, and emails.

The suppliers will receive the details of the required tools and materials. The terms will be finalized after negotiations and multiple rounds of discussions. The Procurement team will constantly interact with the suppliers to make sure that the deliveries are on time so as to avoid any issues around schedule overrun in the project.

Competitor activities will be tracked and the social media channels will be used to interact with the competitors.

3.4. Work Breakdown Structure (WBS)

The WBS classifies the project activities into multiple tasks and processes. These will be used to effectively manage the smaller packages so as to meet the overall project goals and objectives.

4. Conclusion

The project for PM Nursery is a large-scale project and it includes a large number of tasks and activities. It is important that all of these tasks and processes are correctly conducted so as to meet the overall project goals. The project is classified in five primary phases and each of these phases has a range of activities and sub-activities under it. The management of the project activities using the PMBoK methodology will make it easier to carry out effective handling and management of the project. The project scope and stakeholders are two key areas within the project and these shall be managed adequately. Scope statement includes the project activities that shall be completed by the project resources and the ones that shall not be executed by the team members. It provides them the clarity on the project execution and activities.

5. References


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